Terms and Conditions

Please read these Terms and Conditions ("Terms") carefully before booking a Virtual Podcast Interview service with Authors Radio ("Authors Radio," "we," "us," or "our"). By booking and participating in an interview, you ("Client," "Author," "you," or "your") agree to be bound by these Terms.

1. Agreement This document constitutes a legally binding agreement between Authors Radio and the Client regarding the provision and participation in a Virtual Podcast Interview service.

2. Service Description Authors Radio provides virtual podcast interview opportunities for authors to discuss their books, writing journey, and insights with our audience. The service typically includes:

• A pre-scheduled virtual interview session (e.g., via Zoom, Google Meet).

• Professional hosting by an Authors Radio representative.

• Basic audio editing (noise reduction, leveling, cuts for flow).

• Creation of a podcast episode from the interview.

• Distribution of the podcast episode on major podcast platforms (e.g., Spotify, Apple Podcasts, Amazon Music, Google Podcasts, YouTube).

• A dedicated webpage description and YouTube video description.

• Promotional mentions across Authors Radio's standard social media channels.

3. Client Responsibilities As the Client, you agree to:

• Provide Information: Submit all requested book details, author biography, headshot, and any other relevant materials accurately and by the specified deadlines (e.g., 7 days prior to interview).

• Technical Readiness: Ensure you have a stable internet connection, a quiet environment free from distractions, and reliable audio equipment (e.g., a good quality microphone or headset is highly recommended) for the virtual interview.

• Punctuality: Be present and ready for the interview session at the exact scheduled time.

• Conduct: Maintain professional and respectful conduct during the interview. Content should be appropriate for a general audience.

• Content Accuracy: Ensure all information shared during the interview is accurate and does not infringe upon any third-party rights, including copyright or intellectual property.

• Promotional Support (Optional but Recommended): Share the published podcast episode and associated promotional materials across your own platforms to maximize reach.

4. Authors Radio Responsibilities Authors Radio agrees to:

• Host the Interview: Provide a professional and engaging interviewer for the scheduled session.

• Technical Facilitation: Set up and manage the virtual meeting platform for the interview.

• Post-Production: Perform standard audio editing to produce a high-quality podcast episode.

• Distribution: Distribute the finished podcast episode to the major platforms listed in Section 2.

• Promotion: Include the episode in Authors Radio's standard promotional activities, including web page and YouTube descriptions.

5. Content Ownership & Rights

• Interview Content: The audio and video recording of the interview, along with its derivative works (e.g., edited podcast episode, transcripts), shall be jointly owned by the Client and Authors Radio.

• License to Authors Radio: The Client grants Authors Radio a perpetual, worldwide, non-exclusive, royalty-free license to use, reproduce, distribute, display, perform, adapt, modify, and create derivative works of the interview content for promotional, archival, and distribution purposes across all media now known or hereafter devised. This includes but is not limited to, broadcasting the episode on podcast platforms, YouTube, social media, and incorporating snippets in promotional materials for Authors Radio.

• Client's Use: The Client is granted a non-exclusive, non-transferable license to use the final edited audio/video (as provided by Authors Radio, or publicly available on Authors Radio's channels) for their own promotional purposes, provided Authors Radio is credited as the host and source.

6. Scheduling & Rescheduling

• Booking: Interview slots are booked via our designated scheduling system (e.g., Calendly) and are subject to availability.

• Rescheduling by Client: Clients may reschedule an interview up to 72 hours prior to the scheduled time without penalty. Rescheduling requests made less than 72 hours before the interview may incur a rescheduling fee of USD 50 or result in forfeiture of the slot, at Authors Radio's sole discretion.

• Cancellation by Client: Full Refund, if you cancel your interview 5 business days before the scheduled interview date, you will receive a full refund of $149 USD. 50% Refund: If you cancel your interview 3 business days before the scheduled interview date. No Refund: Cancellations made less than 24 hours before the scheduled interview time, or no-shows, are non-refundable. In the unlikely event that Authors Radio must cancel your interview due to unforeseen circumstances (e.g., technical issues, host unavailability), you will be offered a full refund or the option to reschedule at no additional cost.

• Lateness: If the Client is more than 10 minutes late for the scheduled interview without prior notification, Authors Radio reserves the right to cancel the interview without refund or reschedule at a potential fee.

• Rescheduling by Authors Radio: In rare circumstances (e.g., technical issues, host illness), Authors Radio reserves the right to reschedule an interview. We will make every reasonable effort to notify the Client promptly and arrange a mutually convenient new time.

7. Technical Requirements

• A minimum stable internet speed of 10 Mbps (upload and download) is recommended.

• A webcam and a dedicated microphone (USB microphone or quality headset) are strongly advised for optimal audio and video quality. Mobile phone microphones are generally not recommended.

• Familiarity with the chosen video conferencing platform (e.g., Evmux, Streamyard, Zoom, Google Meet) is the Client's responsibility.

8. Conduct & Content Guidelines

• The Client agrees that the content discussed during the interview will be professional, respectful, and appropriate for a general audience.

• Authors Radio reserves the right to edit or decline to publish any interview content that is deemed offensive, defamatory, illegal, or otherwise inappropriate.

• The Client agrees not to discuss confidential information or engage in promotional activities for products/services not directly related to their book being featured.

9. Disclaimers

• No Guarantees: Authors Radio makes no guarantees regarding the level of sales, audience reach, or specific outcomes that will result from the podcast interview.

• Technical Issues: While we strive for high quality, Authors Radio is not responsible for recording quality issues arising from the Client's internet connection, equipment, or environment.

• Platform Availability: Authors Radio is not responsible for outages or changes on third-party podcast distribution platforms (e.g., Spotify, Apple Podcasts).

10. Limitation of Liability To the maximum extent permitted by law, Authors Radio shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenues, whether incurred directly or indirectly, or any loss of data, use, goodwill, or other intangible losses, resulting from (a) your access to or use of or inability to access or use the service; (b) any conduct or content of any third party on the service; or (c) unauthorized access, use or alteration of your transmissions or content.

11. Termination Authors Radio reserves the right to terminate this agreement and refuse service to anyone for any reason at any time, including but not limited to, breach of these Terms, inappropriate conduct, or failure to meet technical requirements.

12. Governing Law These Terms shall be governed and construed in accordance with the laws of [Insert Authors Radio's Jurisdiction, e.g., the Province of Ontario, Canada], without regard to its conflict of law provisions.

13. Amendments Authors Radio reserves the right, at its sole discretion, to modify or replace these Terms at any time. If a revision is material, we will provide at least 30 days' notice prior to any new terms taking effect. By continuing to access or use our service after those revisions become effective, you agree to be bound by the revised terms.

14. Contact Information If you have any questions about these Terms, please contact us at: [email protected]


Last updated: June 23, 2025